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Suggested Amendments 2019 – Constitution and Bylaws

 

1. Co-optation of representatives onto board 

Section 7. Of the GIN Constitution – Add a subsection under “Elected Board Members” = “Co-opted Board Members”

Board members may also  be co-opted to serve during the period of a Board mandate (3 years). Co-optation can be carried out by other board members for various reasons including:

Procedures to co-opt a Board member are indicated in the Bylaws in section 6i.

Section 7. Of the GIN Constitution – in the “Board membership” subsection

Change

“The Members elect a person, not a region. Therefore, should a Board Member be terminated or vacate their seat early, a Special Session Vote would be open to candidates from the departing Board member’s region… Vacated or empty Board seats may be filled using a Special Session Vote as needed.”

To

“The Members elect a person, not a region. Therefore, should a Board Member be terminated or vacate their seat early, the vacated or empty board seats may be filled using a Special Session Vote, open to candidates from that region, or filled under a co optation procedure as needed”.

Section 8. Of the GIN Constitution – in the “Board membership” subsection

Change

“Vacated or empty Board seats may be filled using a Special Session Vote as needed.”

To

“Vacated or empty Board seats may be filled using a Special Session Vote or co-optation procedure as needed”.

Section 6i. Of the GIN Bylaws – Add a subsection under “Board Member Elections” 

Add at the end of the section,

“Board members may also be co-opted by the current Board, and not require election from the membership. Co-optation can be carried out by other board members for various reasons including:

In order to co-opt a new member onto the Board, the Board must take the following steps:

Section 6j. Of the GIN Bylaws – Add a subsection under “Board Nominations”

Add at the end of the section,

“If there are not enough eligible candidates to fill all open seats, the Board will host a Special Session Vote or co-opt a member onto the Board to fill any open seat(s)”.

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2. Two board representatives per region

Section 7. Of the GIN Constitution – in the “Board membership” subsection

Change

“GIN’s map divides the world into 8 regions, with one Board member elected from each region.”

To

“GIN’s map divides the world into 8 regions, with one elected Board member and one selected  alternate board member from each region”

Section 6i. Of the GIN Bylaws – in the “Board Member election” subsection

Change

“GIN has 11 Board Member positions, 8 elected regional Board Members, one from each official region of GIN, and a minimum of 2 South African Board Members for purposes of efficient management.”

To

“GIN has 10 or 11 board member positions, 8 elected regional board members, one from each region of GIN, and 2-3 South African board members for purposes of efficient management.  Each region also has an alternate board member selected by the Board.  These alternates are not formally part of the Board, but are intended to support the regional Board member and facilitate the growth of the regional programming. ”

Section 7a. Of the GIN Bylaws – in the “Board Member Representation and Participation” subsection

Change

“There are 8 elected seats on the Board. Two or three additional seats are allocated to local South African directors for the purposes of efficient management. They will have one vote on the Board.”

To

“There are 8 elected seats on the Board. Two or three additional seats are allocated to local South African directors for the purposes of efficient management. Board members have one vote on the Board, while the South African Board members share one vote. Alternate board members (who are not formally part of the Board) may hold one proxy vote in case of absence of the board member from the region they represent”.

Section 7f. Of the GIN Bylaws – in the “Board Voting” subsection

Add at the end of the subsection

“Alternate board members may only hold a proxy vote in absence of the board member from the region which they represent.  They do not themselves have a vote.”

Section 7g. Of the GIN Bylaws – in the “Board Meetings” subsection

Change

“The Board must meet at least once per month, online or in person.”

To

“The Board must meet at least every 2 months, online or in person. Alternate Board members may attend all virtual board meetings, and may, if necessary represent the board member from the region which they represent at a face to face Board meeting.  In this case they will hold the proxy vote of their regional Board member”.

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3. Regional conference meetings instead of a global meeting

Section 5f. Of the GIN Bylaws – in the “Member participation” subsection

Change

“Attendance to an in-person GMM or Conference is a benefit of Membership.”

To

“Attendance to an in-person GMM or regional conference is a benefit of Membership”.

Section 4a. Of the GIN Bylaws – in the “GIN conference” subsection

Change title to “GIN regional conferences”

Change

“GIN must convene at least every third year at the GIN Conference where Members may  attend in person, though attendance will be subject to application and approval.

The Conference’s size and length may be constrained by limitations that protect the  sustainability of the work with respect to the safety of our members as well as cost, discussion of certain major issues concerning strategic choices, and to fostering authentic, long term relationships among Members, Secretariat, and Board.

The Conferences are meant to integrate our Members in the ongoing work of GIN and provide a point of accessibility, capacity building, and training for our Members. Preference for location should be granted to countries in the Key Affected Contexts.

The GIN Conferences are styled as work retreats in which Members gather in working groups that align with GIN’s strategic programming areas. GIN shall provide the venue and support to aid Members in building capacity, knowledge, skill sharing and work plans that they will implement post-Conference. This Member-led work shall align with and embody the purpose, aims, and values of GIN. The Secretariat will provide support, mentorship, accompaniment, and accountability to Members’ work plans.

The Conference is a key component of how GIN develops new programming, strengthens relationships with Members, and creates a global representation.”

To

“GIN must convene regionally in conferences where local Members may attend in person, though attendance will be subject to application and approval. All regional conferences must happen within a time frame of 3 years.

The regional Conferences’ size and length may be constrained by limitations that protect the  sustainability of the work with respect to the safety of our members as well as cost, discussion of certain major issues concerning strategic choices, and to fostering authentic, long term relationships among Members, Secretariat, and Board.

The regional Conferences are meant to integrate our Members in the ongoing work of GIN and provide a point of accessibility, capacity building, and training for our Members. Preference for location should be granted to countries in the Key Affected Contexts of the region.

The regional GIN Conferences are styled as work retreats in which regional Members gather in working groups that align with GIN’s strategic programming areas. GIN shall provide the venue  and support to aid Members in building capacity, knowledge, and skill sharing. Member-led work shall align with and embody the purpose, aims, and values of GIN. The Secretariat will provide support, mentorship, and accompaniment to Members.

The regional Conference is a key component of how GIN develops new programming, strengthens relationships with Members, and creates global representation.”

Section 4b. Of the GIN Bylaws – in the “General Members Meeting (GMM)” subsection

Change

“The GMM is the venue for reflecting on business, administrative, operational, and aspirational matters, such as strategic planning.

The GMM must be convened at least biennially no more than 26 months after the previous GMM.

The GMM is an online convening, though it may be supplemented by an in-person forum at the GIN Conference or some other venue. All voting must take place online so that the process is as open and accessible to our Membership as possible while not favoring the votes of those who are able to attend an in person meeting. ”

To

“The GMM is the venue for reflecting on business, administrative, operational, and aspirational matters, such as strategic planning within different regions.

The GMM must be convened at least biennially no more than 26 months after the previous GMM.

The GMM is an online convening, though it may be supplemented by an in-person

Forum at a GIN regional conference or some other venue. All voting must take place online  so that the process is as open and accessible to our Membership as possible while not  favoring the votes of those who are able to attend an in person meeting. ”

Section 6b. Of the GIN Bylaws – in the “Voting Scenarios for Members” subsection

Change

“Members may vote each year via an online GMM vote. In years where a GIN Conference coincides with a GMM year, discussion of amendments and other GMM-related topics may take place in person. Votes are still cast after a period of review in an online format to increase accessibility and diversity of perspectives.”

To

“Members may vote each year via an online GMM vote. Votes are cast after a period of review in an online format to increase accessibility and diversity of perspectives”.

Section 6e. Of the GIN Bylaws – in the “GMM Timetable for Amendments and Resolutions” subsection

Change

“Amendments and resolutions may be discussed online or in person if a GIN Conference takes place near the GMM in the calendar.

….

The GMM voting window can take place over the course of the GIN Conference, but it may require the GMM timetable to take place prior to the Conference.”

To

“Amendments and resolutions may be discussed online or in person if a GIN Regional Conference takes place near the GMM in the calendar.”

…….

“The GMM voting window can take place over the course of a GIN Regional Conference, but it may require the GMM timetable to take place prior to the Conference.”